Undeterred by the continuing COVID-19 pandemic, the T&T Olympic Committee (TTOC) will use the virtual option to finally host its annual general meeting (AGM) on Saturday from 9.30 am.
This follows its special general meeting which is scheduled starts at 9 am to approve the amendment for the virtual AGM due to the ongoing pandemic.
The AGM was due to be held at it traditional venue, Olympic House on Abercromby Street in Port-of-Spain in April, but was postponed due to the coronavirus, which continues to plague the world.
Guardian Media Sports understands that due to the social distancing restrictions currently in place, the TTOC, led by president Brian Lewis, will hold its AGM entirely online to help in the prevention of the spread of COVID-19.
"This is not unique cause most and almost every sporting organisation, global sporting organisation included have had to pivot towards virtual AGMs, virtual meetings and have had to make the necessary constitutional adjustments."
One such adjustment will occur at the special general meeting to allow for the virtual AGM to unfold to allow for healthy discussions and the sharing of information and views.
"It's all about digitalisation and digitisation, TTOC has accelerated its digitalisation and digitisation transformation and the special general meeting on Saturday will be held at 9 am. The only item on that agenda is an amendment to the constitution to allow virtual council meetings and virtual annual general meetings and once that is successfully moved, the annual general meeting will be held at 9.30 am.
"It's an administrative amendment to the Constitution to facilitate virtual operations of the TTOC. Once we are successful, one in getting the necessary quorum and getting that amendment approved, once that is successfully navigated, we will then have the AGM as the standard AGM agenda."
Meaning that the proceedings will follow its customary agenda with the confirmation of minutes, the presentation of the audited financial accounts, the annual report, etc.
"The usual agenda items such as the presentation of the audited financial statements, the annual general report, there is the usual item of the honoraria for the honorary secretary general there is no request by that, that's traditional, that the secretary general does not request an honoraria," said Lewis.
"Then there will be an amendment to strengthen the mediation and arbitration process of the TTOC and most importantly also will be the first good governance commitment report to be presented to the AGM."
"Of course, because of COVID-19, the AGM, which is usually constitutionally held by the end of April in the year annually, could not be held at that time so here we look forward to a successful, constructive and positive first-ever virtual AGM and virtual special general meeting.
"It's a new normal! So welcome to the dawn of a new era in sport governance in sporting administrations."
According to Lewis, it was in 2015 that an amendment was made following a good governance and process and workshops facilitated by Doctor Leigh Robinson.
"It was a collaboration project between the TTOC and Olympic solidarity and coming out of that process of consultation with all the stakeholders including Sport Company, Ministry of Sport and all the member affiliates of the TTOC. We tabled at the 2015 annual general meeting, an amendment to the Constitution where the membership and affiliates unanimously agreed to abide by a good governance commitment and the part of that commitment included reporting including a commitment to review constitutions every four years so this is the first time that the report will be presented.
"It has taken at least four years but it's an evolutionary step but we believe and I believe that the issues surrounding governance in sport and the Olympic movement requires that TTOC implements the whole commitment that was made by its members so that is going to be an important aspect of the first virtual AGM but it all augurs well for the future of the TTOC.
"We will really be taking the whole digital virtual process extremely seriously and the intention is to transition the TTOC to a paperless operation."